Board Notes
Elders Meeting
8 Jan 12
8:30 AM
Members present: Barbara and Denis Bekaert, Darlene Bowman, Wally Cook, Bill and Joanne Hollingsworth, Nancy James, Brenda Jarman, Sharon Matheny, Hank and Janet Mills, Carolyn Thompson, and Joan Turbeville. Steve Odom was also present.
The meeting was opened with a prayer given by Barbara.
Joys and concerns:
Sharon has both shingles and bronchitis.
Chuck Ramsey’s mother died.
Beth Smith has had a recurrence of breast cancer.
Eddie Cook continues to need our prayers.
Communion Schedule for 2012:
Brenda handed out the schedule through 8 Jul 12.
Reminders were offered about adjusting the microphone before speaking and about after service responsibilities.
Parings of Shepherding Groups for Church Luncheons
Joanne handed out the Shepherding lists and reminded us to be in contact with each member every month.
Luncheon schedule:
8 Jan: Groups 1 & 9
5 Feb: Groups 2 & newly combined 3 & 4
4 Mar: Groups 4 & 5
1 Apr: Groups 6 & 7
6 May: Groups 1 & 2
3 Jun: Groups 5 & 6
1 Jul: Groups 7 & 1
5 Aug: Groups 3 & 4
Use of CCC for New Years Eve
About 30 people attended the foot washing ceremony. Sharon opened the church, lit candles, and returned to close. She was also given a $200 love offering. They had already cleaned the sanctuary spotlessly. They were very appreciative that we let them use the space.
Finalization of Meeting Formatting
8 Jan: Sunday to set agenda for 2012
11 Feb: Saturday workshop #1 to ID targets for 2012 and development of those targets
11 Mar: Sunday for progress check
Apr: no meeting (Easter)
12 May: Saturday workshop #2
10 Jun: Sunday for progress check
Jul: No meeting
12 Aug: Sunday for progress check
Sep: No meeting
14 Oct: Sunday
10 Nov: Workshop #3 for final 2012 progress reports
9 Dec: Sunday for election of 2013 officers
Progress Report on fund raiser for Disciples Divinity House
Darlene reported that $100 of the needed $120 for a table sponsorship has been given. Tickets will go on sale in late Feb. They will cost $20 each.
George Cunningham’s Saturday Bible Study
All are welcome, not just church members.
Christmas parade report was not presented.
Outreach opportunities at Greenhouse Ministries
Hank passed around a brochure. Alive Hospice was mentioned as also needing volunteers.
Other business from the floor
Darlene volunteered for membership chair and as such, she reminded us that we need to pick a date and leaders for Friends and Family Day 2012. 23 or 2 Sep were offered. The H. Beasleys will be asked to head again.
The next Elders meeting will be held on Sat 11 Feb at 9:30 AM.
Central Christian Church
Board Meeting
November 7, 2011
Attending:
Tom Haynes, Steve Odom, Nancy James, Darlene Bowman, Janet Mills, Hank Mills, Mike Martin,
David Wilson, Jake Lewis, Hal Beasley, Wally Cook, Jim Longmire
Meeting was called to order by Chairman Tom Haynes. Rev. Odom opened the meeting with prayer, Communion and The Lord’s Prayer.
Minutes from the previous meeting were approved as written.
Old Business
Steve moved, with second by Wally, to accept the amendment to change voting member quorum from 13 to 9 members present. Motion approved.
Further discussion/modification of the budget:
Properties and Facilities – the annual amount will change from $4372 to $4465
Wally moved to accept this modification on the budget, with second by Hal. Motion approved.
Nominating Committee Report
Mamie Kausek asked to be removed from consideration as Membership Chairperson.
Benton Beasley asked to be released from deacon responsibilities.
Hal has agreed to chair Evangelism Committee for one additional year.
Christian Education Chairperson has not been filled. Steve will ask Meredith to consider serving
one additional year.
Cindy Cook has agreed to serve as a deacon.
Additional discussion about the vacancies that remain continued.
New Business
Treasurer – Report attached.
Additional discussion about shortfall in giving and what is needed each week. Group suggested more information on the Treasurer’s Report for better understanding. Will discuss what information is needed with Roger.
Financial Secretary – Report attached.
The church van has been sold and discussion regarding the transportation fund included the possibility of moving that money to the General Memorial Fund. Steve suggested we keep the transportation fund active for any future expenses. It can always be transferred in the future if the Board so desires. David reported that $1092.60 will be moved into the Youth General Fund.
Minister – Report attached.
Youth Ministry Report
Mike Martin reported there will be a Youth Meeting at Woodfin’s Cabin for Bible study and activities on November 18th. The fishing activity has been moved to spring 2012. They are having good success with the activity books for the children which are delivered to the hospital and domestic violence groups. More outreach activities are forthcoming.
CWF – Report attached.
Membership – Report attached
Stewardship – No report
Property
Steve reported that Greg Hunt (property chair) is working on the security lights. David Wilson suggested the buildings be inspected for hail damage from last month’s storms.
Elders – Report attached.
Deacons – No report
Worship – Report attached
Evangelism Report
Hal reported the Halloween fest was a huge success. We served over 10 gallons of hot chocolate, handed out several bottles of water and distributed 650 glow-in-the-dark bracelets. Plan is to do similar activity at the Christmas Parade in December.
Christian Education – No report
Outreach – No report
Meeting ended with discussion regarding the value of our participation in the Domestic Violence Program. There has been an increase in children who attend from age 2-high school. We have a big need for more volunteers.
Meeting was adjourned by Tom Haynes.
Respectfully submitted,
Jim Longmire
(For Rosemary Longmire, assistant secretary)
CWF REPORT FOR THE Board Meeting Nov. 7, 2011
CWF meet first Tuesday of each month studying from the Disciple Women Magazine Confessing the Beatitudes. We have our general meeting on the 2nd Tuesday with a business meeting and hostess to decide an activity. On the 3rd Tuesday we visit the shut-ins. Diane Bruce sends “holiday” cards through the year to the shut-ins and they really do appreciate this.
The Group will be delivering poinsettias to the shut-ins the first Tuesday of December.
Respectfully submitted,
Darlene Bowman, President
Membership Comm. Report for General Board Meeting November 7, 2011
Friends and Family Day was held Sept. 25th with a good attendance. We met in the Fellowship Hall. We give our thanks to Myra and Hal Beasley who headed this committee. Thanks to all friends and family for providing food and helping to set up and take down.
One sympathy card sent in October to the Tom Haynes family in the death of Jack Haynes.
CCC will host the International Folk Fest singers and dancers on June 14, 2012. They will be using our Sanctuary but we will not be responsible for the food. The Cedar Grove Church will serve supper to them in our basement after the performance.
Janet Mills continues to solicit cookies for the Sunday afternoon cookie ministry and please contact her if you would like to bake cookies. Steve delivers the cookies to the fireman and policeman. If anyone wishes to help him with this, he would appreciate it.
The once a month luncheons after Worship on Sunday seem to be going over well. Thanks to the Shepherding groups for taking this responsibility.
The membership committee suggests that if we have a luncheon on Sunday, we do not have the Wed. night pot luck that week.
Respectfully submitted:
Darlene Bowman, Chair
November 7, 2011
Comm. Members: Meredith Akkerman, Hal & Myra Beasley, Barbara Bekaert, Billie Spinks, Carolyn Miller Thompson, Carolyn Wilson, Debbie Williams, Janet Mills
ELDERS MEETING – 10/9/11
Attendance: Jim Longmire, Joan Tuberville, Joanne Hollingsworth, Bill Hollingsworth, Carolyn Thompson, Steve Odom, Hal Beasley, Roger Osborne, Mike Martin, and Nancy James.
Presiding: Bill Hollingsworth
Concerns: Harold Beasley is back on steroids. Patrick Ford needs a job and a place to live. He has to move by October 15th and does not have a definite place to go.
Joy: Riley Osborne made Eagle Scout and you can find him on the internet displaying his football talents.
Shepherding Groups: Bill distributed the recent updates to each of the Shepherding Group leaders that were present. He emphasized to be sure to call the office if there are any changes to your list so the office can keep current contact information on each member. Pam will change the information on the list. Bill also distributed note cards for each of the shepherding group leaders to use to communicate with their members.
Welcoming Visitors: Hal reported the guest book is currently placed at the back of the sanctuary on a podium by the front door. If he is able to have a presence in the back, he greets the visitors and takes note of the information they are willing to give (student, job, married, etc.).
Elder’s Responsibilities: The Shepherding Group sponsored lunches after Sunday service have been well attended. Game nights are enjoyed by those who have been able to attend (last Friday of every month). Joan Maples will be presenting a Music Theory Class starting in October and going through part of November. Mike welcomes other ideas to help foster relationships and identify common interests among our members.
Evangelism: The youth and committee members will set-up a table close to Main Street on Halloween night to distribute water, hot chocolate, and some candy. The Evangelism Committee will need donations for this event.
Elder Emeritus – Bubba Woodfin: Bill announced that Bubba would like the Elders to consider his request to serve as Elder Emeritus. Bill recognized Bubba’s long service to this church. Bill proposed the formal question. Carolyn Thompson so moved and Hal Beasley second the motion. Bill then asked: All in favor of Bubba Woodfin serving as Elder Emeritus at Central Christian Church, please raise your hand in favor. It unanimously passed.
Youth Report: Mike Martin announced the youth will be involved in a Flea Market to raise money for upcoming projects.
Pastor’s Report: Steve will be on Study Leave October 23-29 at Bethany Hills. He will not be missing any Sundays. He will have his cell phone and check messages at night. Pam will be able to contact him during the day through the Bethany Hills office if needed.
Carolyn Thompson performed sit-ups and the meeting was adjourned.
Submitted: Nancy James
Central Christian Church Board Minutes
12 Sep 11
Attendees: Barbara and Denis Bekaert, Darlene Bowman, Art Hardin, Nancy James, Mike Martin, Hank and Janet Mills, Steve Odom, Roger Osborne, Sean Richardson and Carty Roberts.
Janet opened the meeting and Steve offered a pastoral prayer, leading us into communion.
The minutes of the Jul 2011 meeting were considered. The board voted to receive the minutes.
Old Business Board Attendance: Hank presented his report, posted. Because we do not have a quorum of current voting members under the system as described in the By Laws, we cannot change the By Laws as to the number of people needed to be a quorum. However, by voting at the meeting and getting an email count of those voting members not present, we can have a quorum for voting. Darlene moved that we accept the modification of section 3.1 of the By Laws as presented by Hank, designated as X plus RHM in the report. Roger seconded and the vote was 7 – 2 in favor. Steve will email current voting members; we need a total of 13 voters (4 more responders since 9 voters were present) to constitute a current quorum. With a quorum of 13, a majority (7 of the 13) will pass the motion; since 7 present already voted in favor of the motion, then all we need is for 4 more voters to respond, no matter which way they vote. With the new Bylaw, only 9 are needed for a quorum. The Voting Members are Moderator, Vice Moderator, Past Moderator, Secretary,Treasurer, Financial Secretary, CWF Leader, Elder Chair, Elder delegate, Deacon Chair, Deacon delegate, Ministry Chairs: CE, Stewardship, Property, Membership, Evangelism, Outreach, Worship. 18 voting members, quorum needed 9.
New Business Treasurer’s Report: Roger’s report is included. The checking balance is $9595.28.
Financial Secretary: no report.
The pastor’s report was given by Steve and is included. There were several comments concerning #8, the Community Leaders Sunday School Class.
Youth report was given by Mike. The youth meetings are now held every Sunday following church. The end of summer gathering was held yesterday, 11 Sep. The kids participate in childcare for Domestic Violence meetings, Greenhouse Ministry, packets of activities for children at hospital waiting rooms, and are planning on a fishing tournament in the fall, as well as a book study during their Lock In at the Woodfin’s cabin.
CWF report: Darlene had no report.
Property report: No report.
Deacons’ report: Sean had no report. Nancy suggested (from the Worship committee) that a representative of the Deacons attend Elders’ meetings.
Elders’ report: Hank reported that 12 to 15 are attending meetings. There are 3 areas the Elders are working on. 1) Nancy is in charge of Shepherding Group responsibilities. The leaders are in process of data gathering. An after-church-luncheon is being hosted by a pair of Shepherding Groups each month. 2) Hal Beasley has developed a greeting team for visitors at worship. 3) Mike has been checking Elder responsibilities and finding ways of bringing members together. Movie nights and game nights have been set up in conjunction with Outreach.
Worship report: As her report, Nancy included the minutes of the latest worship committee meeting, posted.
Evangelism report: No report.
Christian Education had no report.
Outreach: Sean reported that the committee is looking for time during worship to describe our outreach ministries. Steve suggested the time during the offering meditation. Game nights have been set up the 3rd Friday of each month in the fellowship hall.
Membership: Darlene reported Hal and Myra Beasley are working hard on Friends and Family Day to be held 25 Sep.
Stewardship: No report.
Permanent Fund: Carty’s report is posted.
In other New Business:
The Nominating Committee presented its report, posted. Sean moved and Darlene seconded that we accept the Committees nominations. Nine approved and Steve will email for the remaining quorum.
The proposed budget for 2012, posted, was presented by Roger. Hank moved and Art seconded to accept the altered budget (an extra $100 was added to line item #8005 for Communion supplies since Nancy has been buying juice herself.) The vote was 8 in favor and 1 abstention. Steve will send the budget by email for the rest of the quorum’s vote.
The meeting was adjourned.
Respectfully submitted,
Barbara Bekaert, secretary
WORSHIP COMMITTEE MEETING – SEPTEMBER 6, 2011
Present: Barbara Bekaert, Carolyn Thompson, Steve Odom (left to go to hospital for Janet Greever), and Nancy James.
Vase Update: Nancy updated information about the vases. Sissy is sending back the original two vases. One of the newer vases is already here and Sissy has ordered the other one. There is close to a $170.00 difference. We hope to have the one ordered here by Friends and Family Day to use. Nancy will get the vases inscribed when the other one arrives.
World Communion Sunday: October 1st is World Communion Sunday. It was suggested to make all those involved in the worship service that day aware of the event especially the Elders who will serve at the Table. Barbara suggested we serve different types of bread representing the different types that are used around the world. Nancy and Barbara will coordinate and bring different types of bread to be used that Sunday.
Considerations by Joan (choir loft curtains and bread baking): Nancy mentioned two suggestions Joan wanted to discuss with the committee. One was the removal of the choir loft curtain for better sound transmission and better piano audibility for the choir. The committee agreed with the issues Joan had mentioned in the e-mail. The choir would have to be more aware of body posture and how they are sitting. Also, the choir area would be visible to the church and would want to be sure the area is kept clean and neat. The committee suggested the choir discuss this and make the decision as to whether to take the curtains down or not. Secondly, was baking bread in the sanctuary on occasion. After discussing where to place the bread baker (downstairs or actually in the sanctuary), it was decided to try this in November before Advent starts and bake it downstairs. The bread would just be baked but not used in the worship. We could also try to do after Advent in January and may try it in the sanctuary then.
Global Church with Global Missions: Barbara requested we discuss in the near future the possibility of becoming a Global Church through Global Missions. Barbara will bring information to the committee for us to look at concerning the purpose and responsibility of being recognized as a Global Church and how the Worship Committee plays a role in this recognition.
Passing of the Peace: Barbara requested we revisit placing the “Passing of the Peace” right after the “Call to Worship” which is where it is placed right now. The committee recommended placing it after the “Call to Worship” at the first of the year. Barbara preferred it be placed back under “Service at the Table” right before communion. After discussion, the committee decided to talk to Steve about placing it right after the “Prayer of Response.” Barbara pointed out it would be a good idea for the congregation to be aware of the purpose of “The Passing of the Peace” which would allow that time to have a smoother transition into the next part of the service. Each person in the sanctuary should not have to leave their seat but greet those immediately around him with “Peace be with you.” It is a time to wish peace to those close by but not to use this time to hold conversations or try to talk to different people throughout the sanctuary. We could have Steve mention this, put it in the Caller and the Bulletin, and make the Elders/Deacons aware to model the appropriate response to the rest of the congregation. The committee would also like to discuss with Steve separating the “Invocation” from the “Pastoral Prayer and Lord’s Prayer.” This would allow more members to participate in leading prayers. The Worship Leader has done this in the past or it could be another member.
The Rose of Sharon Program for Christmas (12/18): Before Steve left he distributed a handout from Joan. It was a copy of the Christmas program to be done on December 18th called “The Rose of Sharon.” Since Joan was not present to explain the handout, the committee was not able to discuss the program at this meeting. After reading it, the committee agreed it was a nice program layout but concerned about the length. We were not sure if all that was listed would be included or did the handout have different options to consider. We will ask Joan to be ready to discuss this and ask her what the Worship Committee could do to assist her with the preparation of this program.
New Committee Members: The committee came up with suggestions on who to ask to join the committee since George and Darrick are not available at this time. It was suggested to discuss this with Carolyn Wilson since she serves as Worship Chair for CWF. The committee agreed we should have someone from the Education Committee and at least one deacon representative on the committee. We already have several elders on the committee. Nancy will talk with Carolyn, Sean (deacon), and Meredith (Education) to see who would like to represent their areas on the Worship Committee.
Next Board Meeting in October – new night: Nancy stated she cannot meet the first Tuesday in October due to work commitment. It was decided to meet on the third Tuesday of October (October 18th) at 2:00 p.m. at the church. Nancy will be off that day and could meet earlier. Committee members who were not present (Jo, Steve, and Joan) will need to let her know if this would be OK for them. If not, we can meet at 5:00 that afternoon.
Minutes submitted by,
Nancy James, Chair Worship Committee
2012 Nominating Committee Report
Past Moderator Tom Haynes 2012-2013
Moderator Jim Longmire 2012-2013
Vice Moderator Wally Cook 2012-2013
Treasurer Carty Roberts 2012-2013
V Treasurer Roger Osborne 2012-2013
Fin Secretary Jake Lewis 2012-2013
Vice Fin Sec Roseanne Peppers 2012-2013
Board Sec Barbara Bekaert 2012-2013
Vice Board Sec Rosemary Longmire 2012-2013
Property Greg Hunt 2011-2012
Worship Nancy James 2011-2012
Stewardship Janet Mills 2012-2013
CE _______________________
Outreach Sean Richardson 2011-2012
Evangelism _______________________
Membership Mamie Kausek 2012-2013
Deacon Tom Haynes 2011 2012-14 Tom Haynes
Deacon Darrick Bowman 2010-2012
Deacon Jennifer Richardson 2010-2012
Deacon Teri Darr 2011-2012
Deacon Sean Richardson 2011-2013
Deacon Jake Lewis 2011-2013
Deacon Art Hardin 2011-2013
Deacon Edy Wilson 2011-2013
Deacon 2012-14 Jim Peppers
Deacon 2012-14 Benton Beasley
Deacon 2012-14 Mahala Smith
Deacon 2012-14 Lindsay Williams
9 May 11
Attendees: Hal Beasley, Barbara and Denis Bekaert, Darlene Bowman, Wally Cook, Tom Haynes, Mike Martin, Steve Odom, Roger Osborne, and Sean Richardson.
Tom opened the meeting and Steve offered a pastoral prayer, leading us into communion.
The minutes of the Mar 2011 meeting were considered. There were several corrections. 1) The General Assembly list in the minutes was a list of attendees rather than the voting representatives, who are actually Carolyn Thompson and Hank Mills. According to the Design of the Christian Church (Disciples of Christ), our church size dictates only 2 voting representatives. 2) The Memorial Fund figure may have been incorrect; the accurate figures will be provided. 3) The current president of CWF is Darlene Bowman rather than Carolyn Thompson. The minutes were approved by those who attended the meeting (not a quorum.)
Old Business Board Attendance: There was no report at this meeting.
New Business Treasurer’s Report: Roger’s report is included, with the added information that Week of Compassion was sent $402 and that we have received from them money to help with the Mills’ property clean-up.
Financial Secretary: no report.
The pastor’s report was given by Steve and is included.
Youth report was given by Mike. The youth meetings continue to be held every Wed night following the potlucks. The youth presented a wonderful drama for Good Friday. They participated in and have already reported on their mission trip. There are plans in the works for summer activities.
CWF report: Darlene gave her report, which is included.
Property report: Projects being worked on include the sink in the parlor, canister lighting over the chancel for which an electrician has been called, and replacement of the faucet in the men’s room in the basement.
Deacons’ report: Sean thanked Darrick Bowman for coordinating weekly Worship Servants.
Elders’ report: The Elders’ workshop is scheduled for Sat 21 May 11.
Worship report: Mike reported that the committee has invited the sewing/knitting group to take on the project of making banners for the sanctuary, particularly a 12 Jun Pentecost banner, and they have agreed. 12 Jun will also be graduation Sunday to celebrate college graduation by Lyndsay Williams and high school graduation by Benton Beasley and Nicole Martin. A gift for each graduate has been ordered. Placement in the worship service of the Passing of the Peace has been discussed but not decided. The choir has been asked to coordinate a 30-minute segment of time with music on 12 Jun as part of the International Folk Festival.
Evangelism report: Hal mentioned a possible movie night before the end of May. The dates of 22 Jun and27 July were also mentioned as possibilities. Sean cautioned about probable Performance Fees if the movie is held outdoors; no such problem would be encountered if we showed it indoors.
Christian Education had no report.
Outreach: Sean reported that the video group has been meeting monthly for several months with good discussions. Consideration has been given to a games night, possibly in coordination with the Evangelism committee. Coordinators for Room in the Inn have been contacted about more opportunities for us to help.
Membership report was given by Darlene and is included. Steve added that $215 has been sent from Operation In As Much as our portion of the money given at the Holy Week luncheons which will be used to defray the cost of the luncheon; any extra money will go to the budget for Membership.
No Stewardship report was sent.
Permanent Fund report was not sent.
Tom needs approval of the sale of the 10’ x 10’ piece of property to the City for infrastructure upgrades. Barbara suggested it may already have been given and we should check the earlier minutes.
Mike offered thanks to Denis for taking over the Prayer Vigil this year.
The meeting was adjourned.
Respectfully submitted,
Barbara Bekaert, secretary
Central Christian Church Board Minutes
March 14, 2011
The Meeting of Central Christian Church Board met Monday, March 14, 2011 at 6:30 p.m. in the Parlor. Tom Haynes, Moderator presided.
Those Present: Nancy James, Darlene Bowman, Tom Haynes, Mike Martin, Claire Mobley, Steve Odom, Roger Osborne, David Wilson, Art Hardin, Janet Mills, Hank Mills, Diane Bruce, Hal Beasley, and Greg Hunt.
Tom opened the meeting and Steve offered a pastoral prayer, leading us into communion.
A motion was made by Janet and seconded to accept the January 17, 2011 minutes as presented.
Old Business:
Treasurer’s Report: Roger separated the breakdown of funds as suggested and showed the results on his report that was presented. Checking balance $9543.96. A motion was made by Roger and seconded to put the $5000 back into Gen. Memorial account. Motion carried. This was agreed upon.
Financial Secretary Report: David reported that by putting the $5000 back into Gen. Memorial fund the balance would be $10,944.54. A motion was made and seconded to accept David’s report. Motion carried.
Minister’s Report: Steve gave his report as presented.
Youth Minister: Mike gave Gabe’s report. On the sale Sunday the Youth made $540. Many thanks to all who helped. Their trip will be March 21-25 in Glendale View Ranch, Arkansas.
CWF: In absence of Carolyn Thompson, Darlene gave her report as presented.
Property – Greg Hunt: Greg reported that the faucets have been replaced. There is a roof leakage and this will be scheduled. Lighting over the pulpit will need to be replaced. Greg will seek an estimate for this project. A sink may be taken out of the Parlor and replaced by a cabinet or a counter. Greg agreed to do this project. A motion was made by Greg and seconded to not spend more than $300 on this project. Motion carried.
Gary Bixler did some electrical maintenance for us and we appreciated his service.
Elders – Hank Mills: It was reported that the voting structure for elders has been changed. Shepherding group is making plans. A new brochure for new visitors is being prepared by Janet Mills. There are elder studies going on each month.
Deacons: Sean was not present but his report was accepted.
Worship: Nancy James’s report was accepted as presented.
Evangelism: Hal reported there may be monthly surprises for the congregation. Trying to develop a movie night or game night and they are working on more ideas.
Christian Education: No report.
Membership: Darlene report was accepted as presented. 15 cookbooks have been donated to the Georgians who will be coming for Folk Fest.
Stewardship: No report.
Permanent Fund: A balance of $41,522 was reported.
Other: (1) Darlene reported, Delegates for the General Assembly will be Steve, Darlene, Barbara, Hank Mills, Carolyn Thompson and Carolyn Wilson. A motion was made by Darlene and seconded by David to send these delegates. Motion carried.
(2) Board Attendance/Quorum Attendance: After discussion this business was tabled until the next meeting to check the By-laws for more information. Tom appointed Steve, Hank and Claire to go over the By-laws.
(3) Choir Director Search Committee Report: Mike presented the committee’s recommendation for Joan Maples, for a 30 day trial and also mentioned information on other candidates who will be notified. . A motion was made by Janet and seconded to offer the position to Joan Maples with a salary cap at the current budget amount. Motion carried.
There being no further business, a motion was made and seconded to adjourn.
Respectfully submitted,
Claire Mobley for Barbara Bekaert
Membership Comm. Report
Present: Mike Martin, George Cunningham, Jo Nelson, Carolyn Thompson,
Steve Odom, and Nancy James.
Committee reviewed last month’s minutes. Nancy reported she has talked to Sissy about what type of recognition we should have for Love. She would think about it and get back to me in a week but her first thought would be to purchase a couple of nice vases and inscribe her name on both to use in the future at the church. We thought two brass vases would be good for this. I will contact Sissy again to see if she thought of another type of recognition that Love would appreciate.
Darrick has Worship Leaders for every month this year and has submitted the list to the office. Mike updated us on the search for a Music Director. The committee has two strong candidates - Joan Maples and Fred Nelson. Joan plans to be at choir rehearsals on Wednesday night to work with the choir. Fred will not be able to come in to work with the choir since he is still out west. He will not be returning till May. However, the Committee is familiar with Fred and his credentials. Mike stated MTSU has not contacted them about any recommendations. The committee will contact MTSU again but their plans are to move forward with the candidates they have now and hope to be able to make a decision in the next couple of weeks, ideally before the next board meeting which is March 14th.
George is continuing to schedule the Special Music Ministry until we hire a Music Minister.
Darrick had sent a short list of hymns given to him as suggestions to use in the service. Mike had compiled the hymnal list from the survey recently done at church and Steve had a copy of the old list of hymns compiled by Janet Herrod. Steve will use the lists to pick hymns for the next couple of months. Steve said he could go through the list and pick a couple of hymns for each part of the service where hymns are sung and our committee could give him our input on which ones to use. A question was asked should we try to use a hymn which has a connection to the sermon/scriptures being read that day. Steve stated he does try to pick hymns which support the scriptures. It was suggested he send the scriptures being read that day with the song suggestions. He will label the place of the hymns as Opening (O), Invitation (I), Communion (CO), and Closing (CL). George mentioned the hymnals list hymns under headings such as these in the back of the book so that is another source to use. Steve will send us his suggestions during March and April. Once a Music Minister is hired, the understanding is that person and Steve will meet to discuss hymnal selection. The Worship Committee is willing to assist if needed.
Steve is alternating the Call to Worship and has been selecting various types of pictures for the front of the bulletin. Pat has started to ring the chimes right before the prelude. It seems to assist with lowering the noise during prelude without insisting people stop talking if they would like to continue to fellowship. Mike and Steve will oversee picking the youth who will bring the Bible forward and will let that youth know if the person who is Worship Leader has requested the youth to just hand it to the Worship Leader from the floor or have the youth go up the steps and place it on the podium. The Worship Leader will need to be asked which they prefer. Also, Mike or Steve will remind the youth to present the Bible in such a way as it is in the right position to open up to the passage being read.
We discussed changing the Passing of Peace again because some thought we planned to schedule it soon and others thought we planned to only try on Sundays that have special events. Steve suggested not to do it on Easter Sunday but he could plan another Sunday to try placing it right after Joys and Concerns.
New Business:
Steve suggested the church have Banners made to be placed on hooks that are already in the walls of the sanctuary between the windows. Banners could be made by members of the church that represent the different times on the church calendar and of course could be used each year. It was recommended this idea be presented to various groups at the church to see which group could oversee this project.
Ash Wednesday: Steve informed the committee the service will start at 7:00 and we will eat bean soup before the service at 6:30 since Pat has a commitment at the Baptist Church and can not get here till about 7:00. Jo Nelson presented a book which discussed ways to celebrate the Lent/Easter Season. One suggestion she mentioned was to involve the youth in burning the palms from last year’s Palm Sunday service and gathering the ashes to be used for the Ash Wednesday service. Mike and Steve would oversee this project. The best time would be after the potluck this Wednesday. Steve will follow the outline of last year’s Ash Wednesday service. The book Jo had would be good for the youth and this committee to review to see if they would like to add another facet to next year’s Lent celebration and use some ideas for our Palm/Easter services.
Maundy Thursday (April 21): The Committee agreed the church should hold a Maundy Thursday service but will not do the Prayer Vigil this year. The committee agreed to look at doing a Prayer Vigil in the future based on the interest of the members. It was suggested to shorten the days covered for the Prayer Vigil if done in the future. Steve will send ideas about different types of Maundy Thursday service.
Palm Sunday will be April 17th. Mike will oversee ordering the Easter Lilies and Palms.
Steve suggested we start thinking about celebrating Pentecost Sunday which is in June.
The Committee will meet next month on the first Tuesday of April (5th) at 5:15. We will discuss Palm and Easter Sunday, Pentecost Sunday, update on Love’s recognition, update on Music Director, update on creating banners for the sanctuary, and scheduling a Sunday to change “Passing of the Peace” to right after “Joys and Concerns.”
Submitted,
Nancy James, Chair
Outreach Committee Report, Marc h 14,2011
Room in the Inn
In an effort to highlight our ministry at Room in the Inn and encourage participation by a wider spectrum of church members, Jo Nelson and Sharon Matheny have volunteered to create sign-up sheets on brightly colored paper and insert them into the church bulletin each week. The sign-up sheets had at one point been in the bulletins on separate brightly colored paper, but since the sheet has been printed on the back the announcements instead of on a separate paper, the number of volunteers has dropped off. Hopefully, reverting back to the separate sign-up sheets will help drawn attention to the ministry and our need for volunteers.
ACT Ministry
We have changed the night of the week we host the bimonthly ACT support group from Thursday evenings to Tuesday evenings to avoid conflicts with the Domestic Violence meetings. Nashville Cares Coordinator Danny Todd constantly expresses his gratitude for the work that we do with them.
The other ministries that fall under the Outreach Committee continue in their work, but I have nothing specific to report regarding them.
Deacons Meeting Minutes
Report to Board, March 14, 2011
The deacons met after church to nominate and elect new officers. Nancy went over who the Deacons are and how long their terms last. She also went over the handout of what is expected of the Deacons.
Derick nominated Sean Richardson to be Chair and Diane Bruce to be Vice-Chair. Sean Richardson nominated Edy Wilson to be recording secretary. The votes were passed unanimously. Darrick will help with volunteers for each month. There will be a captain appointed for each month to make sure worship servants know who they are and to know that they are there on their Sundays, and if not then to fill that space.
It was suggested that we keep a list of who is serving each month as well as a list of all the deacons in the back of the church in the drawer.
Youth Sunday is February 6th, so the youth will be doing the entire service.
Not all voting Deacons have to be at the board meetings, only 2 representatives and a Chairperson. Next board meeting is Monday March 14th. Diane will be there to fill in for Sean.
Meeting adjourned at 1:05.
Central Christian Church Board Minutes
17 Jan 11
Attendees: Barbara and Denis Bekaert, Darlene Bowman, Wally Cook, Tom Haynes, Nancy James, Mike Martin, Claire Mobley, Steve Odom, Roger Osborne, and Sean Richardson.
Tom opened the meeting and Steve offered a pastoral prayer, leading us into communion.
The minutes of the Nov 2010 meeting were considered. Wally moved to accept them, Claire seconded, and the vote was unanimous.
Old Business
Property report
Tom mentioned that David still needs to check on the humidity in the west wall in order to determine suitability for preparing to paint. Steve has not found someone to independently document the state of our building before blasting happens on the Maney Avenue Project. In that same project, the city will purchase for $250 a 10 ft by 10 ft piece of our property in order for them to have access to utilities. The heat in the eastern side of the education building had a thermocouple replaced by Thompson, but warm air is not blowing properly again. There have been some problems with keys and locks in some doors.
Treasurer’s report, given by Roger,is included. Wally asked that reporting for the Memorial Fund and other designated funds be separated from reporting for the General funds; the Finance Committee will take up the suggestion. Darlene asked that someone look into the figures for Blanket Sunday since there is some confusion about exactly how much was given. Roger will check with Pam and report back. Nancy would like to purchase peace lilies to be used in worship services using Worship Committee funds. Wally moved to accept the report, Denis seconded, and the vote was unanimous.
The pastor’s report was given by Steve and is included.
Youth report was given by Mike. The youth meetings continue to meet every Wed night following the potlucks and there were some meetings during the Christmas holidays. There were 19 kids who went bowling last week. The 12 to 15 ladies who meet weekly for hand-work have made 40 to 50 blankets to give to Zack Mills in Chicago for families who have lost kids to gang violence.
CWF report: Darlene gave her report, which is included.
Deacons’ report: Nancy reported for Hal that there will be a meeting on Sun after church. The Deacons will have 1 vacancy to be filled for 2011 and one for 2011-2012. The Diaconate will fill those according to the By-Laws.
Elders’ report: Darlene had no report, but the voting Elders on the General Board are Hank, Bill Hollingsworth, and Brenda Jarman. In Elders meetings, there are 12 voting Elders.
Worship report: Nancy’s report is included. Claire reported for the Search committee: they plan to check with Robert Hopson to see if Janet Hopson would be willing to serve on a temporary basis. They will be going to MTSU to find an interested grad student. Roger suggested putting the info on our web site; Steve will look in the files for the job description. Denis expressed concern about using a grad student since it is likely s/he will leave the area after graduation, so that we will need to start over again. The committee is made up of Claire and Mike (co-chairs), Wally, Hank Mills and Rosemary Longmire. Darlene moved to approve this committee, Denis seconded and the vote was unanimous.
Evangelism had no report.
Christian Education had no report.
Outreach: Sean reported that the committee met to look for ways to encourage broader participation in the outreach ministries of the church, especially volunteers for Room in the Inn, folks to host each month’s party for the ACT ministry and participants for the Domestic Violence meetings. Steve suggested asking a new volunteer to highlight their work by speaking in church after their first experience.
Membership report was given by Darlene and is included.
No Stewardship report was sent.
Permanent Fund report was not sent.
Regional Capital Campaign report was given by Darlene and is attached. Individuals in the congregation will pledge directly to the Region.
Tom included a report on the changes to Steve’s salary regarding healthcare for Nelia. Instead of including her healthcare with his, CCC will pick up hers while Churchwide Healthcare (his) has already adjusted his cost. Claire moved and Mike seconded that we make this change. The vote was unanimous.
The meeting was adjourned.
Respectfully submitted,
Barbara Bekaert, secretary